Diwali mela stall registration notice for your society
A Diwali mela, with residents selling food, diyas, candles, clothes and handmade gifts, is one of the most popular society events of the season. It also produces the most questions: how much a stall costs, who gets the good spots, whether cooking is allowed. A registration notice that answers these up front saves the committee days of messages. Diwali 2026 is Sunday, 8 November, so most societies hold the mela on the weekend before, around 31 October to 1 November.
What to put in the notice
- Date, time and place of the mela, plus the setup time for stall holders.
- Stall fee and what it includes (table, chair, electricity point), and how to pay, in the society's name.
- Registration deadline and how stalls are allotted: first come, first served or a draw. Say it plainly to avoid disputes.
- Food rules: whether live cooking is allowed, gas cylinders or induction only, and hygiene basics.
- Fire safety: no open flames near fabric, a fire extinguisher at the venue, diya stalls at the edge.
- Outside vendors: whether non-residents may take a stall, and at what fee.
- Clean-up: each stall holder clears their own space by a set time.
Announce the mela itself, and the rest of the week, with the free Diwali notice generator.
Free sample notice
[Society Name]
NOTICE: DIWALI MELA 2026 - STALL REGISTRATION
Dear Residents,
The Managing Committee is happy to announce the society Diwali Mela on [Day, Date] from [Time] to [Time] at [Venue, e.g. Clubhouse Lawn / Podium].
Residents who wish to put up a stall (food, diyas, decor, clothes, handmade items) may register as follows:
1. Stall fee: Rs [Amount], including one table, two chairs and one power point.
2. Register with [Name, Flat No.] by [Date]. Payment to [society account / UPI in the society's name].
3. Stalls will be allotted [first come, first served / by draw on Date].
4. Live cooking only on induction; no gas cylinders at the venue.
5. Diya and candle stalls will be placed at the edge of the venue, away from fabric.
6. Setup from [Time]. Each stall holder clears their own space by [Time].
Outside vendors: [not allowed / allowed at Rs Amount, subject to committee approval].
Looking forward to a lively mela. Happy Diwali!
For the Managing Committee
[Name]
[Secretary / Cultural Secretary]
Copy it, replace every [bracket], and read it once more against your own society's decisions before posting.
Running the mela means 6 more notices that week (celebration, parking, firecracker timings, safety, contribution, clean-up). Get all of them for your society, ready in English, हिन्दी, मराठी and ಕನ್ನಡ, plus the 21-day committee plan.
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Checklist for the committee
- ☐ Date, time, venue and setup time stated.
- ☐ Stall fee, what it includes and payment route in the society's name.
- ☐ Registration deadline and allotment method written plainly.
- ☐ Food and gas / induction rule clear.
- ☐ Fire extinguisher arranged; diya stalls at the edge.
- ☐ Outside vendor rule decided.
- ☐ Clean-up time for stall holders.
Planning aid, not legal advice. This guide is a planning aid for society committees, not legal advice. Rules on firecrackers, noise, fire safety and use of common areas are set by courts, state governments, police and municipal authorities, and by your own society's bye-laws. They change, sometimes every year. Always check the current official order for your city before you post a notice.
Want the whole set ready?
The NoticeKart Society Diwali Packet has 8 ready notices in English, हिन्दी, मराठी and ಕನ್ನಡ, a 21-day committee plan, and volunteer, vendor, budget, kids' and safety sheets, editable in Google Docs / Sheets. See what's inside · ₹199 one-time.
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