Diwali celebration circular for an RWA or society committee
The celebration circular is usually the first Diwali message residents get from the RWA or managing committee. It sets the tone for everything after it, so it helps to have the basic decisions made before you write it.
Decide these before you write
Date and venue. Many societies hold their celebration on a weekend evening near Diwali rather than on Lakshmi Puja night itself, when families are busy at home. Book the clubhouse, podium or ground and confirm with the facility manager.
Programme. A typical evening might include rangoli, a diya-lighting or puja, kids' games, a short cultural programme and dinner or snacks. A simple, well-run programme is better than an ambitious one that overruns.
Budget and contributions. Estimate costs (decoration, lights, sound, food, prizes, cleaning) before you ask residents for money. Decide whether contributions are a fixed amount per flat or voluntary, and say clearly that they are voluntary if they are. If your society's bye-laws or general body set rules on festival collections, follow them.
Who is in charge of what. Name a coordinator for each area: decoration, food, kids, cultural programme, safety and clean-up. Residents volunteer more readily when they can see the teams.
Writing the circular
Keep the first circular short: what, when, where, a one-line programme, how to volunteer, and when contribution details will follow. Contributions often work better as a separate notice a day or two later, with the per-flat amount, payment method (society account or UPI ID in the society's name, not a personal account where avoidable) and the deadline.
Say who the celebration is for. A line such as "all residents and families are welcome" matters in a mixed community. If you plan anything that affects common areas, such as closing part of the parking or the podium for set-up, mention it here so it is not a surprise later.
Transparency builds trust
The most common source of friction after a society event is money. A few habits help: record every collection with flat number and amount, keep bills for every expense, and share a simple statement of collections and expenses after the event, with any surplus carried forward or returned as the committee decides. Promising this in the first circular encourages people to contribute.
After the event
Plan a clean-up notice for the morning after and a thank-you note within a few days that credits the volunteers and shares the accounts. These close the loop and make next year's appeal easier.
Free sample notice
Copy it, replace every [bracket], and read it once more against your own society's decisions before posting.
Checklist for the committee
- ☐ Venue booked and confirmed with the facility manager.
- ☐ Programme fixed with a realistic start and end time.
- ☐ Budget estimated before any contribution amount is announced.
- ☐ Contribution terms (fixed or voluntary) match bye-laws or general body decision.
- ☐ Payments go to the society's account or UPI in the society's name.
- ☐ Team coordinators named for each area.
- ☐ Any closure of common areas for set-up announced in advance.
- ☐ Accounts statement promised and shared after the event.
Want the whole set ready?
The NoticeKart Society Diwali Packet has 8 ready notices in English, हिन्दी, मराठी and ಕನ್ನಡ, a 21-day committee plan, and volunteer, vendor, budget, kids' and safety sheets, editable in Google Docs / Sheets. See what's inside · ₹349 one-time.